Receiving, Shipping and Inventory Clerk

POSITION SUMMARY

EOTECH LLC is seeking a detail oriented and reliable Receiving, Shipping, and Inventory Clerk with proven expertise in managing inbound/outbound logistics, maintaining accurate inventory records, and ensuring operational efficiency in warehouse environments for our Santa Clara, CA location. This opportunity will be the best fit for an individual who enjoys a multitask working environment. A significant portion of the job is performing system transactions, with consistent 100% accuracy. In this role, you will receive, inspect, and verify incoming shipments against packing slips and purchase orders. You will also prepare outgoing shipments, including packaging, labeling, and scheduling carrier pickups; load and unload deliveries safely and efficiently, and maintain shipping and receiving records and documentation.

ESSENTIAL FUNCTIONS

In this role, you will:

• Receiving : Inspect and verify incoming shipments against purchase orders and invoices, ensuring correct quantities, quality and documentation. This includes receiving RMAs against sales orders. Ensure all products are received and processed on time.
• Shipping : Prepare, pack, and dispatch outgoing orders accurately and on time, coordinating with carriers and maintaining shipping records. Process returns receipt transactions as needed.
• Inventory Management : Conduct regular stock counts, update inventory systems in the ERP, reconcile discrepancies, and maintain optimal stock levels.
• Warehouse Operations : Organize and maintain a clean, safe, and efficient work area; operate material handling equipment (e.g., forklifts, pallet jacks), when required.
• Process improvement : Identify workflow inefficiencies and implement solutions to improve accuracy.
• Communication : Communicate with internal teams and logistics suppliers regarding discrepancies to resolve shipping issues, track deliveries, and ensure timely service.
• Organization : Keep all areas responsible organized and clean, ensuring a safe environment.
• Prepare, kit, and release materials for production.
• Accurately file paperwork related to inventory transactions.
• Support daily Cycle Counting tasks.
• Work with IQC team releasing Direct materials in the inspection area.
• Support Accounts Payable and Purchasing with the invoice reconciliation process.
• Investigate root causes related to receiving transaction errors and take corrective actions.
• Occasionally order shipping supplies.

BACKGROUND PREREQUISITES

• Must complete and meet company standards for background checks, employment verifications, and reference checks.
• US citizenship or permanent resident status is required for this ITAR facility.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent.
• 3 to 5 years of experience is required.
• Ability to follow work procedures and safety rules.
• Ability to handle multiple tasks independently.
• Knowledge of shipping standards including domestic and international shipments.
• Experience operating various material handling equipment, including occasionally moving products in warehouse.
• Strong attention to detail for verifying packing lists, quantities, purchase orders, and shipment documentation.
• Basic math skills.
• Strong communication skills for coordinating with team members and drivers.
• Ability to work in a fast-paced environment while meeting deadlines.
• Possess a moderate knowledge of Microsoft Office, specifically Excel.
• Must be able to regularly lift and/or move up to 50lbs.
• ERP experience or knowledge.

EDUCATION

• High school diploma or equivalent.

EXPERIENCE

• 3 to 5 years of experience is required.

PREFERRED QUALIFICATIONS

• 2+ years of experience in shipping, receiving, inventory control, or warehouse operations.
• Familiar with inventory management software (e.g., Odoo 18, or similar).
• Proven ability to accurately process incoming and outgoing shipments.

WORKING CONDITIONS & PHYSICAL DEMANDS

• Overtime work may be required, as assigned.
• Regular, full attendance is an essential function of the job.
• This is an on-site position in Santa Clara, CA. Remote work is not possible for this role.
• Our office has a 9/80 work schedule, Monday through Friday.
• Work under minimal supervision.
• With or without reasonable accommodation, requires the physical and mental capacity to perform all essential functions effectively, in addition to other demands.
• Ability to lift and carry objects weighing up to 50 pounds.